Sample cover letter - structure
Your contact information
The heading of the letter should include your full postal and email address, and phone number(s).
Employer or Agency contact information
Name and job title of recipient (if known)
Company name and full address
Date your letter
Salutation
Dear Mr or Mrs (ideally address your letter to a named person)
Dear Sir or Madam (only if you cannot find out the recipient’s name)
Subject
If applying for an advertised position, insert job title and reference.
First paragraph
The first paragraph of your cover letter should express your interest in the position, and indicate why the role is particularly attractive to you. Briefly outline your current situation and why you are seeking change, tailoring your information to make it as relevant as possible to the organization or job applied for.
Second paragraph
Introduce your CV and briefly summarize your strengths - qualifications and / or experience in or knowledge of the company's market sector. This demonstrates you have properly read the advert and have done some research into the organization. Tell them why you are interested in them as an employer.
Third paragraph
This paragraph should draw attention to the most relevant aspects of your career - making strong connections between your skills that dovetail with their requirements. Succinctly emphasize why the employer may want to meet and employ you. Highlight your transferable skills, achievements and versatility; what you can contribute; and what makes you different. Mention personality traits relevant to the role applied for, taking care not to appear too subjective. Ensure the letter flows freely however, and does not slavishly match every point on the job description. The reader should be left with an overall impression that you are a potentially valuable addition to the workforce.
Fourth paragraph
This could briefly refer to experience and achievements in your earlier career, but only if relevant to the job description.
Final paragraph
Express confidence in your ability to contribute to the success of the company, and indicate that you look forward to taking your application a step further at interview.
Complimentary close
Yours sincerely (if you know the recipient's name)
Yours faithfully (if you do not know the recipient's name)
